Bulk Swag Storage | SwagBulk

Tips for Storing and Managing Bulk Swag: Keeping Your Promotional Products Organized

, by John Angelo Aldover, 5 min reading time

Investing in bulk swag is a wise move for many businesses, but it also poses the question: where do we store it all? Whether it's T-shirts for your next trade show or pens for your corporate event, managing and storing swag can be a challenge. But fear not! With these tips, you'll keep your promotional products organized and ready for action.

Understand Your Inventory

Take Regular Stock Counts

Before diving into storage solutions, it's essential to know what you have. Regular stock counts not only keep you updated on your inventory levels but also help in determining if you need to reorder. Conducting these counts can also highlight any discrepancies or potential losses, ensuring you maintain the right amount of stock. Using inventory management software or even a simple spreadsheet can make this process more efficient, allowing you to quickly identify trends or areas of concern. Remember, an accurate inventory count is the foundation of effective swag management.

Categorize Your Swag

All swag isn't created equal, and organization is key to efficiency. Group similar items together to streamline the retrieval process. It's always easier to locate a box labeled "branded mugs" than to rummage through a mixed bag of merchandise. Consider using color-coded stickers or tags for different categories of swag, ensuring quick identification. Additionally, by organizing items by type or event, you can evaluate which products are popular and which ones remain unused, guiding future buying decisions. Not only does categorization save time, but it also helps in maintaining the quality and longevity of the items, preventing damage from overhandling.

Optimal Storage Solutions

Use Clear Storage Bins

Transparent bins are a game-changer in the world of storage. They allow you to quickly identify what's inside, reducing the need to rummage and disrupt organized stacks. By labeling each bin with its contents, you add another layer of organization. Plus, including the date of receipt ensures that older stock is used first, maintaining the freshness of your swag items. Additionally, clear bins make it easier to spot if items are running low or if certain merchandise is not moving, allowing for better inventory management.

Vertical Shelving Units

Storage real estate is a valuable commodity, especially in tight spaces. Tall shelving units, or vertical storage solutions, can be your best friend in such scenarios. They allow you to utilize the often underused vertical space, giving you more bang for your buck in terms of square footage. When setting up these shelves, place heavier items at the bottom for stability and ensure that the most frequently used items are within arm's reach. Not only does this system make the most of your storage area, but it also promotes a clutter-free environment, fostering efficiency and productivity. Additionally, the use of labeled bins or containers on these shelves can further enhance organization and accessibility.

Ensure Proper Handling

Train Your Team

The best storage solutions can fall apart without proper handling. To maintain the integrity of your swag, especially the delicate ones, it's crucial that your team knows how to handle each item. Training sessions, even if brief, can provide insights into the best practices for managing and distributing promotional products. For instance, with fragile items like glassware or delicate electronics, a quick demonstration on safe handling can prevent unnecessary breakage and losses. A knowledgeable team ensures not only the longevity of the swag but also efficient retrieval and distribution.

Use Tools for Heavy Items

Safety and efficiency should always be top priorities when dealing with bulk swag, especially with the weighty ones. Tools like trolleys, carts, or even pallet jacks can be invaluable. These tools reduce the physical strain on your team, minimizing the risk of musculoskeletal injuries. Moreover, using the appropriate equipment ensures that heavy items are moved securely and smoothly, reducing the chances of damaging the products or other items in the storage area. Investing in such tools might seem like an added expense, but the savings in potential damages and health-related issues can be substantial.

Implement a Checkout System

Track Swag Distribution

When swag is removed from storage, have a system in place to record who took it and why. This helps in tracking inventory and understanding usage patterns.

Limit Access

Not everyone needs access to the swag storage. Limiting access ensures items don't go missing and keeps your inventory organized.

Plan for Future Needs

Anticipate Seasonal Changes

Some swag items might be seasonal. Store off-season items deeper in your storage area, bringing them forward as their season approaches.

Leave Room for Growth

As your company grows, so will your swag needs. When organizing your storage space, leave room for potential future acquisitions.


Storing and managing bulk swag doesn't have to be a logistical nightmare. By implementing these strategies, you can keep your promotional products organized, ensuring they're always ready for your next event or campaign. After all, company swag is an investment — treat it as such!

Blog posts

Copyright Swagbulk 2023 · All rights reserved

Unless stated otherwise, prices are exclusive of delivery and product options.


Forgot your password?

Don't have an account yet?
Create account